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Holiday Timekeeping Instructions

Supervisors are responsible for ensuring that all of their employees who are eligible for holiday pay have the appropriate number of holiday hours listed on their timecards for that day. Holiday pay eligibility varies based on employee type. Consult the appropriate section(s) below when reviewing your employees' timecards during holiday weeks.

Full-Time Employees

  • These employees are eligible for holiday pay IF they are in paid status on their normally scheduled day immediately prior to the holiday.
    • Paid status means hours worked, vacation, sick, etc.
  • At 1 a.m. on the day after the holiday, 8 hours of holiday pay will automatically load to their timecards UNLESS they already have hours entered on the holiday OR they were not in a paid status prior to the holiday.
    • If they work on the holiday, the holiday hours will not automatically load, and the supervisor will need to manually enter them.  This is done the same way as entering a special leave code (e.g., sick, vacation, etc.)
    • If the employee normally works a shift of a length other than 8 hours, the supervisor must correct the number of hours. (Instructions for this are found under To Add Non-Clockable Hours in the Supervisor Guide.)

Part-Time Employees

  • These employees are eligible for holiday pay IF the holiday is observed on one of their normally-scheduled workdays AND if they are in paid status on their normally scheduled day immediately prior to the holiday.
    • Paid status means hours worked, vacation, sick, etc.
  • The supervisor must add the part-time employees’ hours ONLY if they are eligible for holiday pay. The number of holiday hours that the supervisor must enter is the number of hours they normally work on the weekday on which the holiday is observed.

Student Employees

  • These employees are not eligible for holiday pay or overtime when working on holidays.

  

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